See Also

  1. Accessing Your Data with SQL Server 2008
  2. Maintaining Your Data
  3. Creating a New Database
  4. Restoring_Backed_Up_Data
  5. Moving Your Database to a New Computer
  6. Opening a Database
  7. Replacing the Default SQL Server System Administrator Account
  8. Submitting Your Database
  9. Backing Up Your Data
  10. Networking

Managing the Database Size Limit

SixBit must integrate with a back end database in order to save all of your data.  We have chosen to use Microsoft's SQL Server for our database tool.  During our installation, we install the free version of Microsoft SQL Server.  This is known as the Express Edition and it has a maximum database size of 10GB.  

 

The Database Size Warning   will flash in the status notification bar in the lower left corner of the main window whenever the database is nearing its size limit.  Refer to Status Notifications for more information.

 

As your database approaches 10GB you will need to decide what you will do to prevent SixBit from having issues when the limit is reached.  

There are two options available once the limit is reached:   

 

  • store pictures outside of the database
  • upgrade to a paid version of SQL Server
  • delete data from your database to keep it under the 10GB limit.

 

Storing Pictures Outside of the Database

By far the largest consumers of database space are pictures.  Moving pictures outside of the database is the first option that should be considered as the database approaches the 10GB limit.  The Picture Storage topic describes the pros and cons and how to change your picture storage options.

Upgrading SQL Server

If your business is growing and you expect to continue to add data to the database and you want to keep your pictures in your database, you should upgrade your version of SQL Server; this will guarantee that you can continue to keep all of historical data and be poised for any growth in the future.   The next level above SQL Server Express is the Standard Edition.  The Standard Edition will satisfy most users' needs.  The database size limitation expands to 524 Petabytes (that's a lot!).  Once the upgrade is complete, SixBit can be used as it always has been and you will not need to worry about database size.  

 

Upgrading SQL Server to a paid version involves deciding on the version to be purchased and then upgrading the currently installed version (SQL Server Express 2014).  There are many different variations on upgrading and that is beyond the scope of our documentation or support capabilities.  

 

Refer to the following links to get started:

 

Deleting Data

If price is a concern and you are okay deleting historical information, then data can be removed from the database to reduce its size.   We discourage this approach since bad things can happen if the size limit is reached  and it requires you to keep an eye on your database size.  You will need to continually ensure that you stay below the size limit.

 

If you are going to take this approach you should be aware that when you delete data in a database, the database will initially grow in size and then only after doing a "Compact" will you regain the space.  Also the more data you delete before doing a compact, the larger the database will grow, so you see it is best to start be deleting small groups of data and then compacting after each deletion rather than doing a large deletion and a single compaction.  If your database grows too large before you do the compaction, we cannot be sure what will happen to your data.

 

If you do choose this approach, then you can either delete entire Items and their history or you can just delete the pictures (which are taking up the most of the space).  

 

To delete the items, choose the older items that are no longer wanted  and then click the "Delete" button on the ribbon bar.  Please note that when deleting items, all of the listing, orders, and sales information will be lost for those items.

 

To delete just the pictures,  select the older items and then right click the items and choose "Delete Pictures from the Database".

 

After deleting items and/or pictures,  compact your database to complete the deletion.

 

 

 

To compact your database:

  1. Open the Support mode.   How?How?From the Mode selector, in the lower left, choose Support.
  2. From the sidebar on the left, click the Compact button.